Privacy Policy

Welcome to the website of Ondieki & Matoke Company Advocates (“we,” “us,” “our,” or “the Firm”). We respect your privacy and are committed to protecting the personal information you provide to us when you visit or interact with our website.

This Privacy Policy explains what information we may collect, how we use and protect it, when it may be shared, and the rights you may have in relation to your personal information.

By using our website or submitting information to us through the website, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

Depending on how you interact with our website, we may collect the following categories of information:

1.1 Personal Information

When you voluntarily contact us, submit an enquiry, complete a form, request legal services, or otherwise communicate with the Firm through our website, we may collect information such as:

  • Your name;
  • Email address;
  • Telephone or mobile number;
  • Postal or physical address, where provided;
  • Details contained in your enquiry or correspondence; and
  • Any other information you voluntarily provide to us.

Please avoid submitting confidential or legally sensitive information through a general website form unless specifically requested by the Firm.

1.2 Website and Technical Information

When you visit our website, certain technical and usage information may be collected automatically. This may include:

  • IP address;
  • Browser type and version;
  • Device type;
  • Operating system;
  • Pages visited;
  • Date and time of visits;
  • Referring website or source; and
  • General information about how you interact with our website.

This information may be used in aggregated or statistical form to help us understand website usage and improve our online services.

2. How We Use Your Information

We may use personal information collected through our website for legitimate business and legal purposes, including:

2.1 Responding to Enquiries

We may use your contact details and the information you provide to respond to enquiries, requests, consultations, or other communications.

2.2 Providing Legal Services

Where you engage the Firm, information provided to us may be processed for the purposes of providing legal services, managing your matter, communicating with you, maintaining appropriate records, and carrying out related professional and administrative functions.

2.3 Website Administration and Improvement

We may use technical and usage information to monitor website performance, improve functionality, enhance user experience, identify technical issues, and develop better website content.

2.4 Legal and Regulatory Compliance

We may process or retain personal information where necessary to comply with applicable laws, regulations, professional obligations, court processes, lawful requests, or other legal requirements.

2.5 Protecting Our Rights and Interests

Information may also be processed where reasonably necessary to protect the Firm, our clients, our website, our systems, or other persons from fraud, misuse, security threats, or other unlawful activities.

3. Legal Basis for Processing Personal Data

Ondieki & Matoke Company Advocates processes personal data in accordance with applicable Kenyan data protection requirements, including the Data Protection Act, 2019 and applicable regulations and guidance.

Depending on the circumstances, personal information may be processed where:

  • You have provided consent;
  • Processing is necessary to respond to your request or provide services;
  • Processing is necessary to comply with a legal or regulatory obligation;
  • Processing is necessary for legitimate purposes, where permitted by law; or
  • Processing is otherwise permitted under applicable law.

Where processing is based on consent, you may withdraw your consent where applicable. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

4. Cookies and Similar Technologies

Our website may use cookies and similar technologies to support website functionality, understand visitor behaviour, improve performance, and enhance the user experience.

Cookies are small text files stored on your device when you visit a website. Depending on their purpose, cookies may help us:

  • Remember website preferences;
  • Understand how visitors use our website;
  • Improve website performance;
  • Monitor website traffic and usage; and
  • Support certain website functionality.

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of some parts of the website.

5. Sharing and Disclosure of Personal Information

We do not sell or rent your personal information.

We may disclose personal information where reasonably necessary for legitimate purposes, including to:

  • Service providers supporting the operation, hosting, maintenance, security, or administration of our website;
  • Professional advisers or other service providers where necessary;
  • Courts, tribunals, regulators, government authorities, or law enforcement agencies where required or permitted by law;
  • Other parties where disclosure is necessary to comply with a legal or professional obligation; or
  • A third party where you have given appropriate consent or where disclosure is otherwise permitted by applicable law.

Where third parties process personal information on our behalf, we take reasonable steps to ensure that appropriate confidentiality and data protection safeguards are maintained.

6. Confidentiality and Legal Communications

As a law firm, we understand the importance of confidentiality and professional responsibility.

Information submitted to us through our website will be handled with appropriate care. However, sending an enquiry through our website does not by itself create an advocate-client relationship or guarantee that information submitted through a general website form is protected by advocate-client privilege.

You should not submit highly confidential, privileged, or time-sensitive legal information through a general website enquiry form unless the Firm has specifically instructed you to do so.

An advocate-client relationship is established only in accordance with the Firm’s applicable engagement procedures.

7. Data Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, disclosure, or destruction.

However, no method of transmitting or storing information electronically is completely secure. While we take reasonable steps to protect information within our control, we cannot guarantee absolute security of information transmitted through the internet.

8. Retention of Personal Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including where necessary to provide services, maintain appropriate professional and business records, comply with legal or regulatory obligations, resolve disputes, or protect our legal rights.

The applicable retention period may vary depending on the nature of the information and the purpose for which it is processed.

9. Your Data Protection Rights

Subject to applicable law, you may have rights in relation to your personal information, including the right to:

  • Request access to personal information we hold about you;
  • Request correction of inaccurate or incomplete information;
  • Request deletion of personal information in circumstances permitted by law;
  • Object to certain forms of processing;
  • Request restriction of processing in applicable circumstances;
  • Withdraw consent where processing is based on consent; and
  • Exercise other rights available under applicable Kenyan data protection law.

Requests relating to your personal information should be directed to us using the contact details provided below.

We may need to verify your identity before responding to certain requests and may be permitted or required by law to refuse or limit a request in particular circumstances.

10. Third-Party Websites

Our website may contain links to websites or online services operated by third parties.

These third-party websites have their own privacy policies and practices. Ondieki & Matoke Company Advocates is not responsible for the privacy, security, content, or practices of third-party websites.

We recommend reviewing the privacy policy of any third-party website before providing personal information.

11. Children’s Privacy

Our website is primarily intended for adults seeking information about legal services and related professional matters.

We do not knowingly seek to collect personal information from children through our website. If you believe that personal information relating to a child has been submitted to us inadvertently, please contact us so that we can assess the appropriate action in accordance with applicable law.

12. Direct Marketing and Communications

Where applicable and permitted by law, we may use contact information to communicate with you about our services, legal updates, publications, events, or other information that may be relevant to you.

You may request that we stop sending certain marketing or promotional communications at any time.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, business practices, legal requirements, regulatory obligations, or data protection practices.

Any updated version will be published on this page together with a revised effective date.

We encourage visitors to review this Privacy Policy periodically.

14. Contact Ondieki & Matoke Company Advocates

If you have any questions about this Privacy Policy, wish to exercise your rights in relation to your personal information, or have concerns about how your personal data is collected or handled, you may contact us using the details below.

Ondieki & Matoke Company Advocates
A.C.K. Garden Annex, 1st Ngong Avenue, Ground Floor, Suite 04, Upper Hill, Nairobi, Kenya

Call / WhatsApp: 0710942629 / 0736677646
Email: omaadvocates@gmail.com / info@omaadvocates.co.ke

We will consider and respond to privacy and data protection enquiries in accordance with applicable Kenyan law.

15. Important Notice

The information contained in this Privacy Policy relates to the collection and handling of personal information through the Firm’s website. It does not constitute legal advice and does not create an advocate-client relationship.

Ondieki & Matoke Company Advocates reserves the right to update this policy where necessary to ensure continued compliance with applicable Kenyan laws, regulations, professional requirements, and changes to our website or services.